The sun’s beating down, you’re relaxing on the beach, and listening to the calm lapping of the ocean waves. You’ve been looking forward to this one week of vacation all year, and the last thing you want to do is think about work. But, then you get an alert there is a hurricane headed towards your business…
Summer brings a lot of great things, but it also brings hurricanes, flooding, and high temperatures – all of which can negatively impact your business. Although there is nothing you can do to stop disasters, especially weather-related ones, there are precautions you can take to protect your business, so you can leave the worry at home when you’re on vacation.
Here are five ways to prepare your IT environment for summer weather and improve your overall IT infrastructure:
1. Create a Disaster Recovery Plan
Planning is essential to protect your business when disaster strikes. A solid disaster recovery (DR) plan is the quickest way to restoring normal business functions and maximizing business availability. DR is focused on business operations, not just data. To create an effective DR plan, all departments within your company should be involved and contribute a list of their critical needs. With this comprehensive list, you will be equipped with the knowledge of what equipment and information are needed to continue operations in the event of a disaster.
2. Identify Roles and Responsibilities
During a disaster is not the time to figure out who is responsible for carrying out a specific function of the DR plan. Identify key individuals, document their responsibilities clearly, and ensure they are trained so they can implement the procedures quickly. Also include contact information for key stakeholders and third parties that may be critical to your business functions (e.g., Internet provider, IT provider).
3. Ensure Data Backups Are in Place
Data is a critical component to any business. To survive a possible disaster, multiple backup procedures must be in place, including daily backups to an in-house server and automated off-site replication of critical data. Cloud backup services also serve as an additional safety net and ensure your data is accessible, even in the event of a disaster.
4. Regularly Test Your Backups and Disaster Recovery Plan
Businesses constantly evolve, and a DR plan that worked last year may not support you in the event of a disaster this year. Regularly testing your DR plan and backups helps ensure that your plan is up-to-date and all critical business aspects are covered, which keeps your business running in the event of a disaster.
5. Confirm Backup Generators or Power Supplies Are Accessible
If your business resides in a building you own, it is necessary to ensure a backup generator is accessible in case power is interrupted. If a backup generator is not an option, look into an uninterruptible power supply (UPS) that provides enough power so your systems can save all files before shutting down. These backup options help prevent sudden data loss and allow you enough time to initiate the disaster preparedness plan.
Don’t let your vacation be ruined by a disaster. Contact us today to learn more information on business continuity and disaster recovery.