The Dataprise Blog

Should Your Law Office Move to the Cloud?

Feb 06, 2019 BY Chaz Chalkley

Should Your Law Firm Migrate to the Cloud?

In our ever-changing legal landscape, law firm technology has become an essential component for success. There is always new policy and legislation that you as an attorney must understand regardless of your area of focus. In addition, you may regularly have to meet with clients or conduct extensive research. As an advocate or advisor, you do not have time to worry about the technology you require to perform your job duties. If your law firm struggles with mobility, security, and scalability, it may be time to consider the cloud. The Microsoft Office Cloud provides all these features and more to ensure your law firm operates smoothly and efficiently.

The Office 365 Suite

The Office 365 suite provides the necessary tools, features, and security every law office needs to be efficient. It bundles all the applications and law firm technology your organization requires such as:

  • Outlook
  • Skype for Business
  • Word, Excel, PowerPoint
  • SharePoint

These applications and the numerous others included in the suite are automatically updated with the newest features, services, and patches, so you don’t have to budget for law firm technology updates. In addition, licensing is offered on a per-user basis, allowing you to easily budget for monthly expenses. There’s no hardware to purchase and no server to maintain. All your data is stored securely in the cloud.

Office 365 Email
Email is one of the most basic and important aspects to consider when choosing a law firm technology solution. With an on-premise Exchange solution, you require a bulky server with proper storage and cooling, regular maintenance, and an Exchange expert to help solve unforeseen problems. However, with Microsoft Office 365, your email is hosted in Microsoft’s secure cloud, allowing you to seamlessly access email from anywhere with an Internet connection.

File Storage
Office 365 offers numerous, secure file storage solutions, including OneDrive and SharePoint. These cloud storage options allow your law firm to eliminate its dependency on on-premise file storage servers, reducing server management costs. Users can easily collaborate with one another through secure sharing, versioning, and centralized storage. When implementing cloud-based law firm technology, it's critical that you are confident your data is stored in a secure location.

Security and Privacy
Keeping data secured protects both your clients’ privacy and your law firm’s reputation. Your data is stored in Microsoft’s expansive network of data centers, which have multiple layers of physical security and redundancies built in. All your data is encrypted both at-rest and in-transit with Microsoft. In addition, Outlook has a built-in encryption feature that allows users to encrypt emails before sending them, providing your law firm with an additional layer of security. Email retention policies, backup archives and message encryption can further enhance your law firm's technology.

The Office 365 suite is the ideal solution to improve your law firm’s mobility, security, and collaboration. By adopting this reliable cloud service, your law firm can streamline budgeting, become more efficient, and potentially reduce operating expenses.

Can your law firm benefit from these features? Contact us today to see how adopting the cloud can help. Be sure to also view our comprehensive catalog of IT services for law firms.

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