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Should Your Law Firm Migrate to the Cloud?

By: Chaz Chalkley

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Should your law firm migrate to the cloud?

In our ever-changing legal landscape, law firm technology has become an essential component for success. There is always new policy and legislation that you as an attorney must understand regardless of your area of focus. In addition, you may regularly have to meet with clients or conduct extensive research. As an advocate or advisor, you do not have time to worry about the technology you require to perform your job duties. If your law firm struggles with mobility, security, and scalability, it may be time to consider cloud solutions for law firms.

Using Law Firm Technology in the Cloud

The Microsoft Cloud provides all these features and more to ensure your law firm operates smoothly and efficiently. A recent article in ABA’s Law Practice Magazine even pondered if Microsoft 365 could replace law practice management software — that’s how powerful the Microsoft 365 suite is.

Microsoft 365 (previously Office 365)

The Microsoft 365 provides the necessary tools, features, and security every law office needs to be efficient. It bundles all the applications and law firm technology your organization requires such as:

  • Outlook
  • Teams
  • Word, Excel, PowerPoint
  • SharePoint

These Microsoft 365 business solutions and the numerous others included in the suite are automatically updated with the newest features, services, and patches, so you don’t have to budget for law firm technology updates. In addition, licensing is offered on a per-user basis, allowing you to easily budget for monthly expenses. There’s no hardware to purchase and no server to maintain. All your data is stored securely in the cloud.

Microsoft 365 Email

Email is one of the most basic and important aspects to consider when choosing a law firm technology solution. With an on-premises Exchange solution, you require a bulky server with proper storage and cooling, regular maintenance, and an Exchange expert to help solve unforeseen problems. However, with Microsoft 365, your email is hosted in Microsoft’s secure cloud, allowing you to seamlessly access email from anywhere with an Internet connection.

File Storage

Microsoft 365 offers numerous, secure file storage solutions, including OneDrive and SharePoint. These cloud storage options allow your law firm to eliminate its dependency on on-premises file storage servers, reducing server management costs. Users can easily collaborate with one another through secure sharing, versioning, and centralized storage. When implementing cloud solutions for law firms, it’s critical that you are confident your data is stored in a secure location.

Security and Privacy

Keeping data secured protects both your clients’ privacy and your law firm’s reputation. Your data is stored in Microsoft’s expansive network of data centers, which have multiple layers of physical security and redundancies built in. All your data is encrypted both at rest and in transit with Microsoft. In addition, Outlook has a built-in encryption feature that allows users to encrypt emails before sending them, providing your law firm with an additional layer of security. Email retention policies, backup archives, and message encryption can further enhance your law firm’s technology.

Once in the Microsoft 365 ecosystem, law firms can also leverage other security tools available in Microsoft 365 Defender, which is a unified pre- and post-breach enterprise defense suite that natively coordinates detection, prevention, investigation, and response across endpoints, identities, email, and applications to provide integrated protection against sophisticated attacks.

Enhancing Law Firm Technology with Microsoft 365 & Dataprise

The Microsoft 365 suite is the ideal solution to improve your law firm’s mobility, security, and collaboration. By adopting these reliable cloud solutions for law firms, your practice can streamline budgeting, become more efficient, and potentially reduce operating expenses.

Can your law firm benefit from these features? Contact us today to see how adopting cloud solutions for law firms can help. Be sure to also view our comprehensive catalog of IT services for law firms.

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